Constitution & Bylaws

← About our chapter

CONSTITUTION for

The International Plastic Modelers Society – North Central Texas Chapter

Dallas, Texas

Article I — Designation

This organization will be formally known as the International Plastic Modelers Society – North Central Texas (IPMS-NCT) of Dallas, Texas. IPMS-NCT is recognized as “the birthplace of IPMS-USA,” since IPMS-USA founding member Jim Sage started the United States branch of the society in Dallas.

Article II — Purpose

The purpose of IPMS-NCT is to cultivate and promote an interest in the hobby of model building by creating a bond of friendship, good fellowship, and the exchange of information to foster the improvement in individual model building skills. The emphasis of IPMS-NCT shall be on “fun”! IPMS-NCT may raise funds through annual membership dues, the holding of model kit auctions, contest entry, and admission fees to any of its sponsored model contests, and/or any other legal means to support the activities of IPMS-NCT. IPMS-NCT shall be non-sectarian, non-politica1, and non-profit.

Article III — Membership

Section 1

Any individual, regardless of gender. race, color, ethnic, national origin or sexual orientation, may apply for membership in IPMS-NCT by contacting the Secretary. Minimum age for membership shall be ten years. Active membership shall be divided into two categories: Adult and Youth.

Section 2

Adult membership is available to anyone 18 years of age or older who registers an email with the club Secretary (or physical address) to be entered into the club’s membership contact list. Adult membership entitles such person to participate in IPMS-NCT sponsored contests, clinics, exhibits, lectures, or other IPMS-NCT activities, including the right to vote and hold elected office.

Youth membership is available to anyone between 10 and 17 years of age. Youth membership entitles such person to participate in IPMS-NCT sponsored contests, clinics, exhibits, lectures, or other IPMS-NCT activities. Youth membership does not include the right to vote and/or hold elected office.

Section 3

Removal of any active member of IPMS-NCT, including officers, can occur by the recommendation of two Executive Board officers with confirmation by a majority vote of active Adult members present at the next regular meeting where this agenda item is scheduled for discussion. This vote can only occur after notification has been made to the membership in the monthly newsletter.

Section 4

Resignation of any active member of IPMS-NCT, including officers, can occur by filing a written resignation with the Vice President/Secretary.

POLICIES

Section I

IPMS-NCT supports the International Plastic Modelers Society/USA, hereafter referred to as IPMS-USA, by being a chartered club. Membership in IPMS-USA is encouraged for IPMS-NCT members, though not mandatory for membership in IPMS-NCT. As a chartered chapter of IPMS-USA, IPMS-NCT points of contact shall be the President. Vice President, Secretary, or Treasurer. Elected Executive Officers are hereafter referred to as officers, are defined in Article VI — Executive Officers. As required by the IPMS-USA constitution, officers of the club must be IPMS-USA members.

Section 2

The name of IPMS-NCT or any elected officer who is acting in official capacities shall not be used in connection with a commercial concern or other partisan interests that are not directly related to the express purpose of IPMS-NCT.

Section 3

Being established as a non-profit corporation, none of the income of IPMS-NCT shall inure to the private profit of any of its members.

Section 4

Upon dissolution of IPMS-NCT, its assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c) of the Internal Revenue Code, (or corresponding section of any future tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of as directed in the IPMS-NCT Articles of Incorporation.

Article V — Elections

Section I

Active adult members (as specified in Article III) who meet the qualifications in section 2 may file to run for an executive office by written notification to the Secretary no later than the day before the September meeting of an election year. Nominations may be made from the floor at the September meeting.

Section 2

Individual candidates must have at least one-year membership in IPMS-NCT by the time of installation into office.

Section 3

Officers shall be elected for a two-year term at the September meeting. They shall be installed and assume their duties during the October meeting.

Article VI — Executive Officers

Section I

Each officer shall be an active member.

Section 2

Officers of IPMS-NCT are President, Vice President , Secretary, and Treasurer. The elected Executive Officers of IPMS-NCT comprise the Executive Board. The Executive Board shall govern the operation/running of IPMS-NCT and shall supersede the (initial) Board of Directors as defined in Article Six of the Articles of Incorporation of North Central Texas International Plastic Modelers’ Society, Inc.

Article IV – Executive Officer Roles & Responsibilities

The elected officers shall perform the following duties:

President:

Shall preside over all meetings. After counseling with Executive Board members and having been given input from the general membership, determine the calendar of general meetings and events to take place including contest, clinics, lectures, etc. that will be presented at each meeting.

With the Executive Board members, the President leads the chapter and sets the strategic direction along with goals and shall review IPMS-NCT by-laws as required.

Oversee all chapter activities and ensure they align with the IPMS/USA goals.

May delegate responsibilities to other officers or members, most importantly those responsibilities associated with ScaleFest.

Have financial oversight to ensure the club is financially sound and can meet its’ obligations.

The President with the consent of the Executive Board shall appoint other IPMS-NCT members to perform such duties as may be required such as Contest Chairperson, Meeting Program Chairperson, Food & Drink Chairperson, Meeting Room Chairperson, Newsletter Editor, Webmaster, etc.

It shall be the President’s responsibility to make and/or maintain contact with the IPMS-USA Regional and National Organizations as required by National by-laws, as well as other IPMS chapters as it becomes necessary or desirable.

Vice President:

Assists the President and acts in their absence.

Perform the duties of the President in the absence of that officer and assumes that office should it be vacated during a term.

May be responsible for coordinating chapter events such as the IPMS NCT semi-annual club auctions or guest speakers.

May chair special purpose committees as a Project Lead.

C. Secretary:

Assist the President with whatever duties shall be delegated. Performs duties of Vice-President in the absence of that officer.

Prepares NCT Meeting Agendas (with input from Chapter Officers) and circulates via email, Facebook and posting on NCT Website

Maintain minutes of all meetings and ensure minutes are published in the newsletter monthly via email, Facebook and posting on NCT.

Leads NCT Business Meeting recording decisions and Action Items.

Manages chapter membership rosters and monitors the official NCT email account.

Responsible for ScaleFest document/rules/form/history management.

D. Treasurer:

Function as custodian of all funds and deposit funds on a timely, monthly basis to the credit of IPMS-NCT.

Maintain full and accurate accounting of all receipts and expenditures and make disbursements as authorized by the Executive Board.

Present a brief, quarterly financial statement of the club’s position to the membership.

A financial statement will be presented to the IPMS-NCT membership within 60 days after a contest or major activity that has generated or disbursed funds.

An audit of all the financial records will take place after the annual election of officers. Auditor appointed by majority vote of NCT Executive Board.

The transfer of accountability to the incoming Secretary/Treasurer will take place in a timely manner after the September election so that duties of that officer may be assumed by the October meeting.

Perform the duties of the Secretary in the absence of that officer.

Section 4

Removal of officers can occur as outlined in Section 3, Article III — Membership.

BY-LAWS for

International Plastic Modelers Society, North Central Texas Chapter Dallas, Texas

By-law I — Annual Dues

Annual dues shall be determined and assessed by the Executive Officers of IPMS-NCT at their discretion. Dues may be changed at any time by a majority vote of the general membership.

By-law II — Meetings

Section 1

Regular meetings shall be held monthly on the second Sunday of the month unless holidays or other activities preclude having a meeting on that date. Meetings will begin promptly at 1:00 p.m. Meeting dates, times and locations may be changed upon necessity; however, adequate notice must be provided to all active members email, Facebook and posting on NCT Website or by other expeditious means, if required.

Regular meetings are intended to inform IPMS-NCT membership of IPMS-NCT status, upcoming events, and to hold contests, clinics, and lectures to enhance modeling skills and abilities of IPMS-NCT membership and develop friendship. Most of all, the intent is to have FUN!

Section 2

The Executive Board may meet at the call of the President (or Vice President or Secretary in his stead), at any time, if required.

By-law III — Vacated Offices

The President may appoint any active Adult member to fill a vacated office, subject to approval by majority vote of the Executive Board. Such appointee shall serve in that office until the next regularly scheduled election of officers.

By-law IV — Quorum

The active Adult members present shall constitute a quorum for a regular IPMS-NCT meeting. All four members of the Executive Board shall constitute a quorum for any Executive Board meeting.

By-law V — Amendments

The Constitution and By-laws of IPMS-NCT may be amended at any regular meeting by a majority vote of the active Adult members present, provided such amendments have been submitted in writing in advance to the Executive Board in sufficient time to allow them the opportunity to consider and make recommendations on the proposed changes. Presentation of the proposed changes and the Executive Board’s recommendations shall then be made at the next regularly scheduled general membership meeting for a vote. It is strongly recommended that any proposed changes be published in email, Facebook and posting on NCT Website prior to that meeting date.

By-law VI — Adoption

These By-laws shall become effective upon adoption by majority vote of all active Adult members present and voting at the time of consideration.

By-law VII — Guests Members

Section 1

IPMS-NCT meetings are open to guests, whether the guest is attending with an IPMS-NCT member or not. While every reasonable effort should be made to make guests feel welcome, they shall not be entitled to membership privileges such as voting for Executive Board positions or voting or any other business matters of the club. Guests may participate fully in all other IPMS-NCT activities but are strongly encouraged to join as a member.

This version of the IPMS-NCT Constitution and By-laws was approved by unanimous approval of the IPMS NCT Executive Officers on August 24, 2025. This IPMS-NCT Constitution and By-Laws take effect September 14, 2025 and will govern the activities of IPMS-NCT thereafter upon the signature of the below named and duly elected or appointed Executive Officers of IPMS-NCT.

Signed

President

Mark Wilson

Signed

Vice-President

Pat Villereal

Signed

Treasurer

Neil Teitelman

Signed

Secretary

Erik Cota